JFAO Office Administrator Job Description
Purpose of the Position
To provide administrative assistance and stability with respect to running the Junior Farmers’ Association of Ontario (JFAO).
Major Responsibilities
- Day-to-day office activities and projects as approved by the Operations, Policies & Procedures Committee, including taking and distributing messages, processing basic correspondence (including Memberships), mailings, Century farm signs, research, record-keeping and database maintenance.
- Administrative support for the JFAO executive, provincial board of directors & committees, and the Annual Meeting & March Conference- which may include typing and photocopying, ordering/organizing supplies, coordinating special guests, and attending to take meeting minutes, provided two weeks’ notice of requirements is given.
- Reviewing and understanding JFAO Constitution, Policies, and any other relevant documentation, and consulting the Past President when in need of clarification.
- Providing a timely & professional impression of JFAO when dealing with members, alumni, and the public.
- Additional projects as assigned.
- Support Exec, Board of Directors and Committees to ensure smooth operation.
Reporting Structure
This position reports to the Operations, Policies & Procedures Committee of JFAO, chaired by the Past President.
Hours of Work
- The hours of work will be a minimum 5-10 hours per week to a maximum of thirty (30) hours per week. Hours may be completed from a home office provided office mail and messages are checked a minimum of twice weekly. Note: higher than average hours will be expected immediately prior to and following board meetings and special events.
- Position includes regular visits to our P.O Box and Storage Unit in Guelph Ontario.
- Operations committee must approve work schedule
- Some weekend/evening hours will be required.
Compensation
- The rate of pay for this contract will be $16.55- 17.55 per hour, plus 4% vacation pay paid annually, depending on experience. Wage increases will be considered at time of renewal, based on experience and performance. An accounting of hours worked is required for payment to be issued.
- Wages will be paid monthly upon submission of an approved activity timesheet. Timesheet must be updated and submitted monthly. Failure to submit a timesheet when requested may delay payment.
- Reasonable expenses incurred and submitted on an expense claim form will be reimbursed at the current rates outlined in the JFAO Policies, including meals, mileage and hotel if required and not provided for meetings.
Other Skills and Assets:
- Ability to work independently
- Demonstrate excellence in customer service and interpersonal skills
- Excellent oral and written communication skills
- High degree of resourcefulness, flexibility and adaptability
- Attention to detail
Junior Farmers’ Association of Ontario (JFAO) is committed to a fair and inclusive work environment. We will endeavor to accommodate the needs of qualified applicants in all parts of the hiring process.
If you are interested in the position, please submit a resume to pastpresident@jfao.on.ca . Those who are selected for an interview will be contacted.