Event Coordinator – Ontario Young Farmers’ Forum
The Junior Farmers’ Association of Ontario (JFAO) is a non-profit organization that provides strong programming for Ontario’s young rural leaders. JFAO is looking for a driven individual to fill the position of Event Coordinator, to support a committee of members in organizing our annual Ontario Young Farmers’ Forum (OYFF). OYFF attracts some of the brightest young farmers across the province, from all farming backgrounds. A two-day forum is held for those aged 18-40, in conjunction with the Ontario Federation of Agriculture’s annual convention. Delegates have the opportunity to learn, connect, and discuss the most pressing agricultural issues that are faced on a daily basis. The 2023 OYFF program will run in November 2023 in Toronto.
Duties include:
- Support the JFAO conference organizing committee in hosting a successful event that meets the needs of JFAO
- Understand the requirements for OYFF laid out in the Conference Guide, JFAO Constitution and Policies
- Assist the committee in presenting the annual conference budget for approval at the August meeting of the Board of Directors
- Assist the committee in arranging and booking speakers, activities, breakout sessions, and events related to the conference
- Liaise with both JFAO executive, OFA liaisons, and event venue staff to confirm room bookings, food, and event logistics
- Ensure marketing materials are prepared to recruit event participants and ready for distribution by August 1 with a conference logo approved by the JFAO Executive Director of Communications
- Ensure the sponsors are probably recognized according to the JFAO partnership program
- Ensure committee minutes and action items are kept and filed with the JFAO office
- Provide regular updates to the conference committee and JFAO executive and board as requested
- Monitor income and expenditures and ensure costs are justified and within budget
- Monitor conference registrations compiled by the JFAO office administrator and confirm numbers with event venues
- Compile evaluations and make recommendations for future conferences by the January Board of Directors’ meeting (held in January)
- In the event that in-person gatherings are discouraged by the local health unit, it is the role of the coordinator to coordinate, plan and execute virtual conference sessions, in conjunction with the conference committee
- Attend and oversee the successful running of the conference and problem-solve as any issues arise
- Present the final report to the JFAO Board of Directors at the January Board of Directors’ meeting following the conference, including an event summary, complete income/expense statement, and editable electronic copies of the conference documents
- Other related duties as required/specified during the contract
Compensation:
- The honorarium for this position will be $1,000-$1,500, which will be paid following the Board’s approval of a final report of the conference at the January Board of Directors’ meeting
- Related approved expenses will be paid monthly at JFAO rates as reported on a JFAO claim form
- A room will be provided for the coordinator by JFAO for the duration of the conference as well as travel to and from the conference at a rate of $0.30/km
Benefits:
- Flexible schedule
- Work from home
- Potential for a renewed contract
Schedule:
- Requires participation in evening and weekend virtual meetings
- Approximately 15 hours per month with a higher time commitment in November
- Contract period is July 2023 to January 2024
Skills and Experience:
- Effective project management skills
- Be proactive and highly organized
- Knowledge of event coordination best practices
- Knowledge of rural and agricultural communities is an asset
- Previous event planning experience is an asset
- Valid driver’s license
Junior Farmers’ Association of Ontario (JFAO) is committed to a fair and inclusive work environment. We will endeavor to accommodate the needs of qualified applicants in all parts of the hiring process.
If you are interested in the position, please submit a resume to Jamie Schultz, jamie@jfao.on.ca by July 7th. Those who are selected for an interview will be contacted.
